Role Title: Executive Assistant
Division: Operations
Reports to: Principal
Job Location: Abuja, FCT
Travel Requirements: Up to 25 percent (25%)

I. About SCIDaR
Solina Centre for International Development and Research (SCIDaR), founded in Nigeria, is an indigenous non-profit organization dedicated to researching and developing evidence-based approaches for implementing high-impact health interventions in Africa. We work with businesses, governments, researchers and development organizations to develop innovative solutions that address pressing development challenges.

We are a dynamic and growing organization committed to improving health and social outcomes through effective program implementation, capacity building and dissemination of insights from rigorous research for policy change.

II. Role Summary
As an Executive Assistant, you will enhance the assigned Principal’s effectiveness by providing various levels of organization, coordination, and management support. You will aim to simplify the day-to-day interactions of the Principal by providing frictionless support and ensuring that tasks and projects are on track using a high degree of professionalism, initiative, and independence.

III. Key Responsibilities

A. Scheduling and Meeting Management
• Act as a primary point of contact for internal and external stakeholders on all matters pertaining to the Principal.
• Manage the Principal’s calendar adequately during business hours for business and personal matters, including non-work-related events during those hours, to avoid conflicts.
• Track and maintain a high-priority list for activities and remind the Principal as appropriate.
• Schedule, plan and organize meetings, conference calls, locations and rooms as applicable.

B. Executive Communication
• Maintain strict confidentiality of all sensitive information from the Principal’s office, both internally and externally.
• Prepare internal and external letters and documents, including meeting plans and notes, on behalf of the Principal.
• Optimize time by managing all internal and external phone calls, emails and correspondence on behalf of the Principal.

C. Overall Administration
• Provide hospitality to guests and create a welcoming environment.
• Manage databases and filing systems for the Principal’s office, including audits, advances and retirement of expense reports.
• Coordinate with the admin team to arrange domestic and international travel and logistics for the Principal, including event-management support and meeting-logistics coordination.
• Liaise with office assistants to ensure that the Principal’s office is clean at all times and escalate utility faults as appropriate.
• Ensure the office is stocked with utility supplies and manage refreshments, supplies and food orders.

IV. Required Competencies

A. Essential
Academic training: Minimum of a Second-Class Upper Bachelor’s degree in Administration, Secretarial Studies, Social Sciences or a similarly relevant field from a reputable and accredited university.

Experience: 3–5 years of progressive experience in office-management systems and procedures. Prior experience as an Executive Assistant or Administrative Officer in a reputable organization is a plus.

B. What We Value
• A genuine interest in and commitment to the mission and values of SCIDaR.
• Intellectual curiosity and a strong appetite for continuous learning and development.
• Strong analytical, strategic and problem-solving abilities, coupled with creative and logical thinking.
• Initiative, ownership and a results-oriented approach to achieving meaningful outcomes.
• The ability to collaborate effectively with diverse teams and engage constructively with colleagues and stakeholders at all levels.
• Adaptability and resilience, with the ability to thrive in a fast-paced, dynamic environment and manage competing priorities.
• Strong attention to detail and a consistent commitment to delivering high-quality work.
• Excellent verbal and written communication skills, with the ability to communicate ideas clearly and effectively.
• Openness to feedback and a willingness to learn from and contribute to colleagues at every level of the organization.

V. What We Offer
At SCIDaR, beyond a competitive salary and comprehensive benefits, we offer an exciting, fast-paced and intellectually stimulating environment where ambitious individuals can learn, grow and make a meaningful impact. You will have access to continuous learning and development opportunities, hands-on exposure to challenging projects, mentorship from experienced professionals, and opportunities to take on increasing responsibility and build a rewarding career. We provide a collaborative workplace where talented, driven individuals are empowered to develop their skills, expand their networks and reach their full potential.

VI. Information Security Management System Responsibilities
All employees are responsible for supporting and maintaining the organization’s information security posture by adhering to established security policies, participating in mandatory training, safeguarding data and systems, promptly reporting security incidents or suspicious activities, and applying best practices in the secure use of technology and information handling.

VII. Non-Acceptance of Compensation for Recruitment
SCIDaR neither requires nor accepts any form of payment or compensation from candidates in connection with its recruitment or selection processes. If you are approached by anyone requesting payment on behalf of SCIDaR, please report it immediately to info@scidar.org. Any such requests are fraudulent and not authorized by the organization.

VIII. Equal Employment Opportunity Statement
SCIDaR is an equal opportunity employer. We do not engage in practices that discriminate against any person employed or seeking employment based on race, colour, religion, gender, national or ethnic origin, age, marital status, genetic information or any other status or characteristic protected under applicable laws.